Extract rent rolls to structured JSON
Rent rolls list every unit in a property with tenant names, lease terms, and rent amounts. Lenders and investors rely on this data for valuation and underwriting. Sensible extracts rent roll data into validated JSON regardless of property management software or format.
Why rent rolls break standard table extraction
Inconsistent columns, merged cells, and PMS variations make rent roll extraction a table-parsing problem.
Yardi, RealPage, AppFolio, and MRI each export differently. Sensible normalizes output from any property management system.
Each row packs unit number, tenant name, lease dates, rent amount, and vacancy status. Sensible extracts every unit as a structured object.
Rent rolls include property-level summaries: total units, vacancy rate, and gross income. Sensible extracts both unit detail and totals.
Fields we extract
Extract any data you need from rent rolls into your desired output schema
Unit number, unit type, square footage, bed/bath count, floor plan, market rent, move-in date
Tenant name, lease start date, lease end date, monthly rent, security deposit, lease type (market/affordable), rent status (current/delinquent)
Total units, occupied units, vacant units, vacancy rate, gross potential rent, loss to lease, concessions, effective gross income
Rent roll exported from Yardi property management software.
Office or retail property rent roll with tenant mix, square footage, and lease expiration.
Apartment complex rent roll listing units, tenants, lease terms, and monthly rent.
Supported rent roll formats
Sensible processes rent rolls from any property management system. Common PMS exports can be found in Sensible's template library. New formats build in hours.
Yardi, RealPage, AppFolio, MRI, Buildium, Entrata, Rent Manager, manual/Excel rent rolls
Multifamily apartments, student housing, senior living, commercial office, retail, industrial
Common Questions
Details on rent roll extraction across PMS formats.
Yes. Property management software (Yardi, RealPage, AppFolio, MRI) each produce different formats. Sensible adapts to these variations and normalizes the output into a consistent schema.
Sensible extracts occupied and vacant units with their details. The structured JSON output makes it straightforward to calculate vacancy rates, loss-to-lease, and effective gross income programmatically.
Sensible extracts unit number, square footage, bed/bath count, unit type, market rent, actual rent, deposit amount, and lease terms. It handles both residential and commercial rent rolls.
Sensible extracts each tenant row with unit number, tenant name, lease start and end dates, monthly rent, rent status, and any additional charges or concessions.
Yes. Sensible sends extraction results to your webhook endpoint when processing completes. You can also poll the API for status.
Yes. Sensible flags extractions with low confidence for human review. You can configure review thresholds and workflows.
Sensible is SOC 2 Type II certified and HIPAA compliant. Data is encrypted in transit and at rest.
Documents are deleted after 30 days by default. You can configure shorter retention periods or request immediate deletion via API.
Yes. Sensible offers a free tier with 50 documents per month. No credit card required to start.
Sensible uses per-document pricing for predictable costs. No token-based billing or usage surprises. Volume discounts are available for higher throughput.
Sensible provides REST APIs and SDKs for Python and Node.js. Most integrations take a few hours. Webhooks, Zapier, and direct API calls are all supported.
Sensible processes PDF, PNG, JPG, and TIFF files. PDFs can be native or scanned.
Accuracy depends on document quality and configuration. Most production deployments achieve 95%+ accuracy with proper validation rules and confidence scoring.
Most documents process in 2 to 10 seconds depending on complexity and page count.